We understand planning that perfect private event, wedding or corporate gala can often become an overwhelming task. Rest easy – we’re here to help!

Overview

If you are brave enough to take on the planning yourself and not hire the professional services of an event planner, or wedding planning service, (which we highly recommend), this page can offer some helpful links and general resources for every aspect of organizing an event.

We highly recommend booking an event venue prior to asking for a catering quote, or at least come forward with a general idea of which venue you are looking to book for your event. Many venues have different requirements for outside catering, so it is best that we quote accurately from the start.

Three Steps to Successful Event Planning

1 Know your guest count, and make sure the venue you choose has a bit of cushion in case the numbers increase closer to the date!

2 Book your venue and caterer at the same time! Do not wait on making a deposit, peak days go quickly!

3 Know your budget, and relay that information to your vendors.

Venues

Finding the perfect venue is not an easy task. Our master list has some great ideas, but it’s always recommended to call and contact the venue you are interested in to have a tour of the facility. An event planner can help locate the perfect venue for your special event!

Vancouvers Best Venue Director

Timeline Suggestions

We have compiled an example timeline template, as well as a blank template.

Seating Chart Creator

This easy application is great for doing your seating charts for your event.

Photographers

Capturing the beauty that is your special day can be a big decision! As most photographers are booked a year in advanced, we recommend booking this part of your day very promptly.

Wedding Cakes

Decor

Special Event Licensing ( SOL ) & Alcohol

Please note that Savoury Chef Foods has a full service liquor license to be able to purchase, serve and transport alcohol for your event. If you do not wish to purchase alcohol from Savoury Chef Foods, the law requires you to obtain a Special Occasion License.

Savoury Chef Instructions – How To Obtain a Special Occasion License

Alcohol Amounts – Recommendation


How much alcohol do I need for my wedding?

We have created a wonderful alcohol calculator for you to use to get a rough estimate on the amount of alcohol required for your event.

Alcohol Calculator

Tent Rentals

 

We have worked with the following tent companies. All of which offer different types of services that are associated with the tents you wish to rent. For outdoor events, please make sure you remember that the Caterer must also have their own tent rented, which can usually be accomplished in a (20ftx20ft) or preferred (30ft x20ft) size tent.

 

 

Floral

 

 

Decoration and Props

 

 

Furniture Rentals

 

 

Production Services

 

Production services bring light sounds, and extra ordinary magic to your events. We have worked with the following.

 

 

Tables Chairs & Linen – Rental Companies

 

 

Outdoor / Portable Washrooms

 

 

Tuxedo Rentals / Custom Suits

 

 

Fans & Generators

 

When hosting outdoor events, you need power! As a rule of thumb, the caterers tent should never share a generator with the same one that will be powering lights, or music for the main dining tent. In the past a 3000w generator has worked perfectly for the catering tent needs.

 

 

Wedding Officiants

 

Preferred Vendor Resources

To become part of our preferred resource list, please contact us to setup a meeting, and gather more information.